Introduction
More and more companies are considering switching to Free IP PBX, also known as VoIP telecalling software, because of the numerous advantages. Lower monthly bills and more robust services are tempting, but some companies are still hesitant to implement them.
They believe that VoIP call center solutions and VoIP phone systems will be prohibitively expensive or that getting everything set up will be a time-consuming and difficult procedure. However, if you plan ahead of time and select the correct VoIP PBX service providers who can provide you with customized VoIP call center solutions, your move to a cloud phone system can be smooth.
We’ll show you how to set up a Free IP PBX system for your business, save money upfront, and get the most out of your new VoIP phone system.
1) Examine Your Network and Internet Connectivity
You may be worried about the amount of bandwidth used by the VoIP service, but a good rule of thumb is 100 kbps upload and download per line.
Most internet service providers now include gigabit speeds in their commercial plans. As a result, your present connection is most likely adequate for a VoIP phone system.
In addition to speed, the difficulties that affect VoIP conversation quality are frequently related to connection instability. Two measures to investigate are jitter and packet loss. It is preferable to have a wired internet connection, such as fiber or cable. The microwave and other alternatives are too unsteady.
Network gear can constitute a bottleneck. If your router or network cannot manage high traffic, you may experience choppy audio or other problems such as dropped calls. Wi-Fi works well in most situations, but a cable connection is always preferable.
Use a VoIP speed test to put your network through its paces and uncover potential problems. The results will tell you whether or not your connection can support a VoIP installation.
2) Invest in Quality VoIP Technology
If you already have a VoIP PBX service provider, the next stage in your VoIP service setup is to purchase VoIP equipment. Since Free VoIP PBX service has become a commercial standard in recent years, there are many cutting-edge VoIP call center solutions.
Buy a high-end VoIP desk phone if you want your calls to sound superior. If all you need is to make and receive phone calls, there are less expensive solutions for both desk phones.
Another option to cut costs is to use a VoIP phone app instead of a desk phone like the Aavaz App. Softphones are another name for these apps. The softphone can be downloaded to your computer or smartphone.
Since VoIP telecalling software uses the internet, there is no need for specialized hardware. This allows you to skip some of the steps involved in installing an office phone.
A softphone is a software or a mobile app that allows you to make and receive phone calls. To handle phone calls, it functions similarly to a standard phone. You can use a VoIP service to dial numbers from any telephone or mobile network.
3) Find VoIP PBX service providers with the Proper Features
Switching to VoIP telecalling software means more than just replacing your landline. It’s also a free way to bring your corporate communications into the twenty-first century.
The right VoIP PBX service providers will assist you in overcoming challenges related to internal communication errors. Your firm will get the customized VoIP call center solutions it needs to break through barriers and improve cross-departmental communication.
4) Obtaining a Business Phone Number
Depending on your VoIP PBX service provider, a local phone number may be included with any VoIP service package. There are several options for obtaining a phone number for your company. If you already have one, you would transfer it over. Otherwise, you can choose a local number or a toll-free number if one is available.
If you do not want a new phone number, some VoIP PBX service providers also offer free porting, which allows you to keep your existing phone numbers at no additional cost.
5) Configure Your VoIP Phone System
Once you’ve selected your VoIP PBX service provider and any hardware, it’s time to finish your home or office installation. The particular stages vary according to the hardware and the number of employees. Since VoIP telecalling software is all about using the internet, most VoIP PBX service providers can deploy the entire system online.
6) Put Your New VoIP Lines to the Test
You won’t have any problems if you do everything correctly and have a fast connection. It is always better to be safe than sorry.
When making the calls, keep the following in mind:
- Is the audio quality clear and consistent? Is there any static or other indication of poor audio quality?
- Is there a considerable delay between when you say something and when the receiver hears it?
- Connection Stability: Did any of the calls drop for a brief period? Because some firewall settings can cause calls to drop after 11 minutes, it’s worth trying for at least 15-30 minutes.
7) Educate Your Employees on Optimizing VoIP Features
For many small firms, switching to VoIP systems is the first time they have access to useful business phone capabilities.
Traditional phone plans do not often provide these calling options. Most vendors offer VoIP systems that can be directly integrated with a CRM. Custom routing policies can be created; voicemails can be forwarded to email, call forwarding, and calls recorded in the cloud. Set aside time to train your employees to make use of these VoIP call center solutions.
You may believe it isn’t important. However, it is. 63 percent of managers said their company’s adoption of new technologies was too slow. Employees prefer to use business communication devices to concentrate on serving customers and closing deals.
You don’t have to create training materials or presentations with VoIP PBX service providers like Aavaz. Aavaz offers training seminars, user manuals, and online instructions. They make it simple to grasp the new CRM interface and its capabilities.
Easily set up Free IP PBX system with Aavaz
One of the reasons clients prefer Aavaz is how simple it is to get started with Aavaz. Aavaz thoroughly tests everything and hand-picked a collection of high-quality telecalling software. If you are ready to move your telecommunication to the cloud, contact Aavaz today. Also, you can contact Elite Group which is a leading provider of best-in-class, future-proof communications and technology solutions.
