In resignation letter format, the most important thing to keep in mind is to risk burning bridges, even if you plan to never run across any of your shortly former coworkers again. You can help yourself there with a strong resignation letter.
What is a letter of resignation?
A letter of resignation is a formal means to inform your employer of your desire to leave your position. The letter both formal your decision to leave the company and explains your reasons. Writing a quality resignation letter with ease may possibly make the transition easier.
Naturally, the first thing you must do is have a personal conversation with your manager to inform them of your plans to resign.
The official response to this exchange is the resignation letter. It’s important to keep in mind that, similar to your Resume, this will probably end up in your employee file, which is one of the reasons it’s crucial to depart on good terms.
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Best guidelines for writing a resignation letter
For some people, writing a resignation letter is a daunting undertaking. That’s why we made the decision to compile a tonne of advice on writing a resignation letter right here. Continue reading to find out more about what to put in your letter, when to submit it, and how.
When should a resignation letter should have been sent?
There are specific resignation etiquettes that you must adhere to while quitting your job in order to make the transition as painless as possible. The length of time you should offer your boss to be ready for your departure is one of such manners.
In the US, it is customary to submit your resignation letter two weeks before your departure. If you reside elsewhere, you will need to do some research to determine what the customary resignation time is there.
Your employer will have enough time to find a successor because of this. Additionally, it will make it possible for you to assign your tasks to a new person or a member of your team.
Although you have the option, don’t send your resignation letter more than two weeks in advance. However, you should definitely adhere to the terms of your job contract if it specifies how much notice you must give.
Remember that giving your employer two weeks’ notice is not required. Be ready for some employers to ask you to cease immediately.
How should you submit your resignation letter?
Really, there are only two options for presenting your resignation letter: in person as a physical letter or by email.
Various criteria will determine what is best for you. One is not superior to the other. Email may be the best option if your company has a paperless culture.
Whatever method you choose, make sure you’ve spoken to your manager in person before sending your resignation letter. Although it may be uncomfortable at the moment, it is ultimately the right course of action.
These actions are all part of a graceful resignation:
- Engage in dialogue with your manager.
- Deliver your resignation letter.
- Be as helpful as you can to ease the adjustment.
Resignation letter template
Similar to other business letters like a cover letter, a resignation letter serves the same purpose. It has a letterhead, three to four paragraphs about your resignation, and your signature.
With a resignation letter, you don’t have as many formatting options as you would with a resume.
What you should include in your resignation letter is as follows:
Letterhead
Your name, your position title, and any other pertinent information should come first in your resignation letter. Even though it might seem superfluous, especially if you work for a small business, the letter is still important because it will be kept in your employee file. Include details like these:
Resignation statement and expiration date
In the opening paragraph of your resignation letter, mention your position and your plans to resign. Since this will likely be one of your employer’s initial inquiries, make sure to include include the end date of your job.
Greetings, [recipient’s name]
I would want to let you know that, as of [date], I will no longer be working for [business name] in the capacity of [name of position].
Show your gratitude
Consider your contributions to your workplace for a moment.
Tell your soon-to-be ex-employer what you’ve learnt, what you’ve loved most about working there, or even who has had a particular influence on you. Since leaving your job on a positive note will make the transition easier, it’s crucial to keep this paragraph upbeat.
I am grateful for the chances you have given me to advance professionally during the past [time]. I’ve enjoyed working with [business name] and especially feel grateful to have been a part of such a kind team.
You can also think about including your next location of employment. There are situations in which this is sensible and situations in which it is not. For instance, it is perfectly acceptable to inform your former employer if you are switching industries to follow a passion of yours or if you might be returning to school. If you’re switching to the opposition, it might not be suitable to mention this information.
Resignation letter template text version:
Dear, [recipient’s name]
I would want to let you know that, as of [date], I will no longer be working for [business name] in the capacity of [name of position].
I am grateful for the chances you have given me to advance professionally during the past [time]. I’ve enjoyed working with [business name] and especially feel grateful to have been a part of such a kind team.
Of course, I’m volunteering to assist as much as I can in the transfer of my job responsibilities to my replacement. Additionally, I’ll make sure that all of my reports are current and prepared for distribution.
Here is a breakdown of my recent primary duties and responsibilities to aid my replacement in adjusting:
[List of primary roles and tasks]
Once again, I’m grateful for the chance to work at [business name]. I hope to keep in touch and send you my warmest wishes. I’m always available at [contact details].
Sincerely,
(Your name)
There you have it.
Writing a resignation letter is no longer a difficult process, but rather a way to make a seamless transition to the next phase of your professional life.
